ProductsBigiXpenseSpend management
Snap the receipt. Done.
BigiXpense manages employee spend and advances end to end — from request to approval, from expense record to SAP posting and payment.
Up to faster expense processing
Up to less manual data entry
Click from approval to SAP posting
Figures marked “up to” are estimates based on typical use.
01The problem
Why it exists
Expense processes still run on paper receipts, spreadsheets and email approvals. Finance chases missing documents, re-keys data into SAP and reconciles card statements by hand, with little visibility into policy breaches or open advances.
Our answer
Employees snap a receipt and the system proposes the details; policies are checked automatically and approvals follow a configurable flow. Finance reviews in bulk, matches card transactions, and posts balanced, immutable accounting documents to SAP before reimbursing exactly once.
Built forMid-size and large companies running SAP (S/4HANA or ECC), and their employees, approvers and finance teams.
02What it does
Everything BigiXpense takes off your plate.
Receipt capture
Upload JPEG, PNG or PDF receipts from web or mobile, with an offline-safe upload queue that recovers after interruptions.
AI extraction with review
Merchant, date, amount, tax and category are proposed with confidence scores, and every user correction is kept with provenance.
Policy checks
Each expense is evaluated as pass, warning, violation or needs-info, with a plain explanation.
Approval workflows
Approvers act from an inbox with full context — approve, reject, return or delegate — and every decision is audited.
Advances and travel requests
Request, approve and pay advances, then settle them against expenses with a running balance and overdue handling.
Corporate card matching
Import card transactions and get explainable match suggestions that a person confirms.
Finance review and SAP posting
Approved reports become balanced accounting documents posted idempotently through a SAP connector, with segregation of duties.
Reimbursements
Eligible personal-payment expenses are reimbursed exactly once; corporate-card spend is excluded automatically.
03How it works
From first step to everyday use.
Capture
Snap or upload a receipt, or start from an advance or travel request.
Verify
Review the extracted fields and policy results, then add the expense to a report and submit.
Approve
Managers decide with receipt, history and policy context in one view.
Post and pay
Finance reviews, posts to SAP and releases the reimbursement.
04Screens
See it in action.
05The value
What changes when you use it.
Fewer forms
The system proposes, people confirm — less typing for employees.
Audit-ready by default
Every decision, correction and posting is recorded and traceable.
Clean SAP handoff
Validated, balanced entries flow into the ERP without re-keying.
Control over spend
Policies, advance limits and approvals are enforced before money moves.
06At a glance
The details.
- Category
- Spend management
- Built for
- Mid-size and large companies running SAP (S/4HANA or ECC), and their employees, approvers and finance teams.
- Platforms
- Web · iOS · Android
- Built with
- Laravel · Next.js · React Native · Expo · PostgreSQL · Redis · SAP UI5 Web Components · OpenAPI
- Status
- Live
Automotive data API